NPAC-AIIPC BoD Meeting Minutes – October 30, 2019

NPAC Executive Board of Directors Meeting Minutes

October 30, 2019 7:30PM EST (8:30 – 10:30 AST)

LOCATION	Teleconference	QUORUM (Y/N)	Y
ATTENDEES	Lenora Brace, Teresa Chulach, Jinelle, Stan, Lindsey, Carolle
REGRETS
CONSENT AGENDA ITEMS
ITEM	DISCUSSION	ACTION REQUIRED
Introduction & opening	Lenora opened the meeting at EST 7:50
Approval past minutes October 9, 2019	Motion to approve: Carolle Seconder: Lindsey Approved
Approval of Agenda	Approved
UPDATES/REMINDERS
ITEM -completed	Discussion	ACTION Required
ICN NP/APN 2020 – 1.Sponsorship Bronze $5000,000 not taxable – 50% paid- remainder due March 2020 2.A full conference registration will be drawn for a new member and a renewing member		Need to decide when to do the draw. Early bird registration ends May 31, 2019 2,500 1,600
NPAC Corporate Bylaws – Sept. 22, 2019 are filed with NFP Corporations Canada
NP of the Year Award		$500.
20 hours a month for VA		$800 monthly *******
Duncan’s cost for Bilingual Website development		$500
NPAC’s Strategic Focus EN & FR are on the website
TO DISCUSS AND VOTE ON
NPAPN Registration for directors (Lenora) 1.Lenora EOC member has complimentary pass 2 We have 1 complimentary pass for the $5000 sponsorship 3. I propose the $800.00 registration & gala tickets be paid for all of us by NPAC who want to attend. If we get a President-elect that person can have this as well. 4. We are responsible for our own travel and accommodations. Book accommodations early	. $800 X5 = $4,000 $135 X7 = $945	Open ongoing discussion
It is time to send out a call for President Elect (Lenora) Deadline to apply Nov. 16, 2019 the end of NP week. Announcement will be by Nov. 30, 2019	Discussion re interest from members. No applicants to date.	Lenora sent call for President – Elect October 15, 2019
Canadian Life and Health Insurance Association (Lenora) Wed, May 27 – Friday, May 29, 2020 Claims and Anti-Fraud Conference, Windsor, Ontario	Networking event: $3107.50 +200 2 reps from NPAC included in cost Extra: travel/hotel/incidentals Payment due: Mar 28, 2020 *Cancellation fee: 100- April 24, 2019* *Stan interested to attend* Discussion re NPAC moving forward with this	Lenora will work with Jinelle on this
Membership software option: (Stan) New proposal by Guild	Discussion re cost, item for NP Council, possible memberships fee increase. Per member cost annually: $7.00	Lenora will review proposal
https://www.bartonassociates.com/locum-tenens- resources/nurse-practitioner-scope-of-practice-laws Lynn from CIHI proposed a partnership (Lenora)	Canadian Institute for Health Information. – discussion re partnership	Lenora to explore with CIHI
NP Week – Nov. 10- 16, 2019 (Stan) https://www.aanp.org/about/about-the-american-association-of-nurse-practitioners-aanp/media/np-week	No opportunity for Proclamation in 2019. No applicants. Discussion re photos of NP	Will receive photos of NP’s in work setting and post to website during NP week
Submit feedback from our organization to the CNA regarding their “Promise” (Jinelle)	Discussion re * The move away from specialties toward a focus on areas of practice. * Titling of Clinical Nurse specialists * CNA understanding of NPs’ concerns re Titling and role description
Project home page messaging: RE: importance of NP’s sitting at the National Table & importance of membership	2/5 completed the worksheet as of Oct. 28, 2019	Ongoing
Member photos of themselves etc. to use in social media membership drive. (Lindsey)	Good response from members – photo representation of NP practice No applications for NP of the year award.	Ongoing
Follow-up with CNA – NP Insurance Barriers (Stan) : Josette’s email CNA new Lead: Government Relations: Sarah Nolan	Discussion re Obtaining logos from NP Associations that communicate support for Campaign against Insurance Barriers to NP practice.	Lenora to provide info to NP Council To obtain Logos from NP associations
NPAPN 2020 Program Profile NPAC – Invitation to edit	2/5 done Oct 28, 2019 Opportunity to highlight what NPAC does as an Advocacy association.	More feedback needed Sooner the better.
Current Two-Year Terms as Directors: Teresa [FT] Jan 2018 – AGM 2020 Secretary Stan [2^nd FT] Jan. 2018 – AGM 2020 Membership Lenora [PT] May 2018 – AGM 2020 President Lindsey [PT] Sept. 2018 – AGM 2020 NP Council Chair Carolle [FT] Jan. 2019 – AGM 2021 Communications Jinelle [PT] Feb. 2019 – AGM 2020 Treasurer
2020 NPAC AGM (Lenora) Held during the ICN NP/APN Conference in Halifax, Nova Scotia Potential for 4 new directors or renewal if necessary. A call will need to be sent out May- June 2020. Anne Keller, venuewest event planner August 30 – Sept. 2, 2020. We need a date and estimated timing, as well as an estimated number of attendees and required set-up would be helpful. 50- email sent to Deb and Anne We can co into more details regarding Food & Beverage and AV in the future
STANDING WORK
*Quarterly Newsletter* by communications director; input from Board. include Treasurer report sent by EA via MailChimp to members; website post *Treasurer report* simplified version prepared for website quarterly end months March, June, September & December. ____________________________________________ Approved meeting minutes: NP Council & BOD meeting: Posted: members only section website: 1-year duration Succinct minute taking. Translation: Carolle: send translated minutes to Lindsey or Teresa – whichever is applicable Lindsey & Teresa – send minutes to Duncan to website post	Word document can use MailChimp templates
CONFERENCE SUPPORT/ EVENT ATTENDANCE
Submit for expense reimbursement for out of pocket costs and include receipts. Don’t put expenses on NPAC Visa care on your expense claims. All invoices and expense claims to be sent in a separate email to: invoicing@npac-aiipc.org Send all invoices to invoicing@npac-aiipc.org Kerri & Jinelle are organizing in QuickBooks. Reimbursements are e-transferred by Jinelle to you.		Exact receipt amounts
Wage coverage for directors attending national table events. NOT conferences (Lenora)
NB Conference has a block membership. Recent conference	Support $500 – Letter sent – response received – Thanking us. Contact: Chantal Ricard
NPAM conference – Winnipeg. November 15-16, 2019 Block member	Support $500 – Letter sent – Response received – Thanking NPAC – Contact Cindy Fehr
ADDITIONAL ITEMS
Additional agenda items will be asked for at the beginning of the meeting and will be added	Discussion: NP council members to encourage jurisdictions to celebrate NP week, and to send information/ photo NPAC so that it can be displayed on Social medial Re- visit to Letter to Federal Health Ministers (ready but not sent prior to election) Finances: 2020 Forecast reviewed. Have increased spending with EA than. Quick- books took more time	Lenora will revisit letter Lenora will look at C. Carlson document (from previous) Tentative Dec. meet Dec. 20, 2019

Adjourned: EST: 8:42/ AST: 9:42 Motion: Lindsey Seconder: Carolle

Next BOD: November 20, 2019 7:30 – 9:30 EST (8:30 – 10:30 AST)