NPAC BoD Meeting Minutes – October 9, 2019

NPAC Executive Board of Directors Meeting Minutes

October 9, 2019 7:30PM EST (8:30 – 10:30 AST)

LOCATION	Teleconference	QUORUM (Y/N)	Y
ATTENDEES	Lenora Brace, Teresa Chulach, Jinelle, Stan, Lindsey, Carolle
REGRETS
CONSENT AGENDA ITEMS
ITEM	DISCUSSION	ACTION REQUIRED
Introduction & opening	Lenora opened the meeting at EST 7:35
Approval past minutes Sept. 5, 2019	Motion to approve: Jinelle Seconder: Stan Approved
Approval of Agenda	Motion to approve Lindsey Seconded: Jinelle Approved
UPDATES/REMINDERS
ITEM -completed	Discussion	ACTION Required
ICN NP/APN 2020 – 1.Sponsorship Bronze $5000,000 not taxable – 50% paid- remainder due March 2020 2.A full conference registration will be drawn for a new member and a renewing member	Discussion: draw date & eligibility	Announce NP week: Renewing membership Eligibility: NP week – Dec. 31, 2019 – full conference registration New members: Jan 1- Feb. 28, 2020 Eligible for full conference membership. Draw Mar 1, 2020
Canadian Association of Radiologists (CAR) Martin Reed, the Chair of the committee notified Lenora that CEO of CAR cancelled the project		No action required
NP of the Year Award	No applications to date (Lindsey) Discussion re current advertising and criteria. Discussion re criteria for application Nominees must be members.	October 31, 2019 deadline. $500. Carolle will send reminders to contacts
20 hours a month for VA	Need to be cognizant of use.	$800 monthly
Duncan’s cost for Bilingual Website development		$500
Bylaws (done and being reviewed) Strategic Focus translation in process for posting to Website.	October 7, 2019: VA has used 11.5 of 20 hours	In process
TO DISCUSS AND VOTE ON
NPAPN Registration for directors (Lenora) 1.Lenora EOC member has complimentary pass 2 We have 1 complimentary pass for the $5000 sponsorship 3. I propose the $800.00 registration & gala tickets be paid for all of us by NPAC who want to attend. If we get a President-elect that person can have this as well. 4. We are responsible for our own travel and accommodations. Book accommodations early	Discussion re NPAC BOD attendance.	Ongoing discussion
It is time to send out a call for President Elect (Lenora) Deadline to apply Nov. 16, 2019 the end of NP week. Announcement will be by Nov. 30, 2019	Vote: Yes Discussion re competencies needed for position. NPAC to be involved in review process.	Lenora will send out a call for President – Elect.
Canadian Life and Health Insurance Association (Lenora) Wed, May 27 – Friday, May 29, 2020 Claims and Anti-Fraud Conference, Windsor, Ontario	Discussion re cost, collaborative work with this Association and *Importance of NPAC to take the lead with this.* Stan has interest	NPAC BOD to review & decide
Membership software option: (Stan)	Stan working with data base architect on Guild platform: Information provided.	Ongoing
NP Week – Nov. 10- 16, 2019 (Stan) https://www.aanp.org/about/about-the-american-association-of-nurse-practitioners-aanp/media/np-week	Discussion re proclamation of NP week.	Stan will amend Proclamation letter. NPAC BOD to share any promotional material they have
Form 4006- Was it signed by all directors? (Lenora)		Carolle: will scan Lenora: send to Teresa to file
Project home page messaging: RE: the importance of NP’s sitting at the National Table and importance of being a member	2/6 completed the worksheet as of Oct. 7, 2019	NPAC to complete worksheets NPAC to have future vote
Can we ask member to send photos of themselves etc. to use in social media membership drives? (Lindsey or Lenora)	Discussion re obtaining pictures of NP’s in practice: Scrolling piece on Web page	Ongoing
Follow-up with CNA – NP Insurance Barriers (Stan) : Josette’s email CNA new Lead: Government Relations: Sarah Nolan	Discussed
Current Two-Year Terms as Directors: Teresa [FT] Jan 2018 – AGM 2020 Secretary Stan [2^nd FT] Jan. 2018 – AGM 2020 Membership Lenora [PT] May 2018 – AGM 2020 President Lindsey [PT] Sept. 2018 – AGM 2020 NP Council Chair Carolle [FT] Jan. 2019 – AGM 2021 Communications Jinelle [PT] Feb. 2019 – AGM 2020 Treasurer
2020 NPAC AGM (Lenora) Held during the ICN NP/APN Conference in Halifax, Nova Scotia Potential for 4 new directors or renewal if necessary. A call will need to be sent out May- June 2020. Anne Keller, venuewest event planner August 30 – Sept. 2, 2020. We need a date and estimated timing, as well as an estimated number of attendees and required set-up would be helpful. 50- email sent to Deb and Anne We can co into more details regarding Food & Beverage and AV in the future	Theatre style AGM
STANDING WORK
*Quarterly Newsletter* by communications director; input from Board. to include Treasurer report sent by EA via MailChimp to members; website post *Treasurer report* simplified version prepared for website quarterly end months March, June, September & December. ____________________________________________ Approved meeting minutes: NP Council & BOD meeting: Posted: members only section website: 1-year duration Succinct minute taking. Translation: Carolle: send translated minutes to Lindsey or Teresa – whichever is applicable Lindsey & Teresa – send minutes to Duncan to website post
CONFERENCE SUPPORT/ EVENT ATTENDANCE
Submit for expense reimbursement for out of pocket costs and include receipts. Don’t put expenses on NPAC Visa care on your expense claims. All invoices and expense claims to be sent in a separate email to: invoicing@npac-aiipc.org Send all invoices to invoicing@npac-aiipc.org Kerri & Jinelle are organizing in QuickBooks. Reimbursements are e-transferred by Jinelle to you.		Exact receipt amounts
Wage coverage for directors attending national table events. NOT conferences (Lenora)
NB Conference has a block membership Recent conference	Support $500 Vote: YES	Jinelle (Treasurer) will send e- transfer & letter from President
NPAM conference – Winnipeg November 15-16, 2019	NO one attending They have a Block membership Support? $500. Vote: YES	Jinelle (Treasurer) to send e- transfer. Letter from NPAC president
Newfoundland Conference?	NO conference
ADDITIONAL ITEMS
Additional agenda items will be asked for at the beginning of the meeting and will be added
Quebec – President Provincial Association – Carolle in discussion with them	Discussion – interested to become NPAC & NP council member

Adjourned: EST: 9:23 EST (10:23 AST)

Next BOD: October 30, 2019 7:30 – 9:30 EST (8:30 – 10:30 AST)