NPAC Executive Board of Directors Meeting Minutes – February 27, 2019

7:30PM EST (8:30 – 10:30 AST)

LOCATION	Teleconference	QUORUM (Y/N)	Y
ATTENDEES	Lenora Brace, Teresa Chulach, Alison Ross, Lindsey Cassell, Stan Marchuk Carolle Nazair
REGRETS

CONSENT AGENDA ITEMS
ITEM	DISCUSSION	ACTION REQUIRED
Introduction & opening	Lenora opened the meeting at 7:36 EST
Approval past minutes February 6, 2019	Motion to approve: Carolle Seconder: Alison                       Approved
Approval of Agenda  Items to add	Motion to approve:  Lindsey Seconded: Alison                      Approved

UPDATES
ITEM -completed	Discussion	ACTION REQUIRED
CTFPHC Reviewer Request		NPAM Chair has agreed to do:  Ashley Pylypowich
Staples order in progress for logo pens and logo Notebook – Budget 1000.00		Order in place
Business Cards		Almost ready to order
Bilingual Website		Jose working on Translation & Duncan will build site
Update on NP Title survey	Response reviewed
TO DISCUSS & VOTE ON
As the directors of the national NP association are we presenting our credentials with clarity?	Discussion credentialing and education order	Each member to document Business cards as appropriate
Recovery email- suggest it be admin@npac-aiipc.org	Discussion re feasibility Need good transition process with member turnover	Lenora will f/u with Duncan
New expense sheet and bookings	EA working on this	Revisions in process
New Visa Cards. Treasurer transition	Card transition in process.	Members initiate conference bookings and then submit claims
Feb. 13th contact form request          Our survey is designed to obtain information about access and barriers to gender- affirming surgery to test our hypothesis that these vary across Canada. Margaret Lawson, MD., MSc., FRCP, Pediatric Endocrinologist, Ottawa	Discussion – Agree to support this survey	Lenora to connect with EA to ensure surveys distributed appropriately
Awards
NPAC-AIIPC   AWARD   – Alison  Any other awards?	Discussion – This award to remain as NPAC’s single award	To continue with NP of the year – NPAC-AIIPC award
Bylaw Amendments:	Discussion of voting process, AGM quorum, issues related to AGM	Amendment review complete: sent to EA insert google voting platform
AGM planning, we need to give 1 month notice to membership   -we need and want to be completely ready:  Bylaws voting tested and reviewed by us, translated website, Treasurer report, Budget development.	Date to be determined:  Discussion re positions and reports to be finalized.	In process
Quarterly Newsletter to include the Treasurer report    Treasurer report in a simplified version to be prepared for website quarterly end months March, June, September & December   Each new report will replace the previous one    Approved meeting minutes from NP Council and our Board meetings will also be put on members only section of website and new minutes will replace the previous.   Try to keep minute taking brief. When bilingual site is functional maybe Carolle can do highlights of minutes in francais. Lindsey and Teresa will send to Duncan to link when ready and after deciding if Carolle will do mini translation.	Discussion re format of this with links for details, in addition to links to access membership	Carolle – will develop and send to NPAC BOD for feedback   Lenora to send Briefing note to be linked from website
Conference support and event attendance
Consideration:  NPAC BOD to book travel & submit expense claim for reimbursement		BOD submit expense claims or connect with NPAC card holder to book arrangements
Quebec conference April 4-5	Discussion re political climate in Quebec for NP’s	President presenting on April 5, 2019
Alberta conference April 6-7		Stan & Alison attending
NPANS May 2-4 [attending evening 2nd & Saturday]		Lenora presenting May 2nd Booth presence/ Carolle attend?
15th Annual Saskatchewan Nurse Practitioner Education Conference  May 3-4, 2019 Saskatoon, SK		Teresa
May 27, 2019 – Montreal, Quebec – 2019 Choosing Wisely National Meeting: Taking Action		Lindsey & Lenora
BC Conference May 30- June 1		Alison
NPAO conference – Toronto September 12-13, 2019		Booth option Carolle?
Advocacy national invitation – Pan -Canadian Vision for Nursing Roundtable from PNATF.		Lenora Ottawa June 12
NPAA   conference (Alison)	Wine & Cheese – NPAC to present for 10-15 minutes	Alison and Stan to follow-up re this.
Research policy (Stan)	Discussion re update	Lenora will send for member to vote
Ad Banner (Lenora) – Stan – update from Duncan	Discussion	Ongoing

Adjourned:  9:37– EST; 10:37 – AST

Motion to Adjourn:  Lenora   

Seconded:   Carolle 

Next BOD meeting will be scheduled: Wednesday, March 27, 2019:   7:30 – 9:30 EST